Locker management platform
Run every locker
like clockwork.
One platform for the people who run lockers and the people who use them — a powerful admin app for your staff and a self-service portal where holders rent, renew, and return on their own.
Trusted across schools, gyms, campuses & workplaces
North Campus · Building A
Wing 2 — Floor 1
Total
1,248
Occupied
1,034
Expiring
47
Available
167
Combination revealed
24 · 06 · 18
60+
Granular permissions
8
Export-ready reports
3
Languages · EN FR ES
100%
Audited — every action
Core platform
Everything it takes to run lockers at scale
From physical locks and combinations to the full rental lifecycle — one operational system your staff actually wants to use.
Lockers & Locks
Track every locker and physical lock, with combination rotation, gender rules, serial numbers, and bulk Excel import.
Rentals & Operations
Full rental lifecycle: assign, renew, return. 3/6/12-month or custom terms, server-computed pricing with tax, and lock-only rentals.
Buildings, Wings & Maps
Multi-building and campus-wide structure with occupancy caps and uploadable facility maps.
Department Reservations
Hold blocks of lockers for teams or cohorts with all-or-nothing capacity guarantees.
Auto-Assign
Match whole cohorts to available lockers in one deterministic batch, with a preview before you commit.
Annual Rollover
Advance grades and release lockers at year-end safely, with impact preview and typed confirmation.
Reports & Exports
8 filterable reports, CSV / XLSX / PDF export, and printable Avery locker labels.
Holders Directory
Manage holders, logins, password resets, notes, and complete rental history.
Notices
Send email and in-app announcements to the holders of selected lockers.
Issues / Tickets
Two-sided support threads for locker and technical issues, from staff and holders alike.
Self-service holder portal
Cut the front-desk line entirely
Holders manage their own lockers online — so your staff spends time on exceptions, not queues.
Rent, renew, return, or change a locker entirely online — no front-desk visit.
A 10-minute soft-hold means two people never grab the same locker.
Reveal or email your combination — and every reveal is audited.
Instant receipts for every transaction.
Fully multilingual: English, French, and Spanish.
Self-service password reset and support ticketing.
Locker
B-214
Combination
24 · 06 · 18
Soft-hold active — 9:42 left to confirm
Control & security
Built for organizations that can't afford to lose track
Fine-grained permissions, a complete audit trail, and recovery on every record — the technical backbone IT and facilities teams ask for.
Capability-based permissions
60+ fine-grained controls across a live, editable role matrix. Changes take effect without a restart.
Immutable audit log
Every staff and holder change is recorded with before/after snapshots; sensitive fields are redacted.
Access security
IP allow/block rules, configurable login lockout, optional 2FA, and enforceable password policies.
Soft-delete & recovery
Nothing is ever truly lost — every record keeps a full forensic trail you can restore from.
Roles & access
Five roles. One clear chain of control.
From full administrators to self-service holders — everyone sees exactly what they're allowed to, governed by the live role matrix.
Administrator
Complete access including configuration and destructive tools.
Supervisor
Day-to-day operations across buildings, no configuration writes.
Assistant
Front-desk rentals and lookups for everyday holder service.
Staff
Legacy minimal menu for limited, focused tasks.
Holder
The end user — rents and manages their own locker online.
How it works
From empty hallway to fully self-serve
Set up buildings & lockers
Map buildings, wings, and floors, then import lockers and locks in bulk from Excel.
Configure rentals & policies
Define terms, pricing, tax, gender rules, combination rotation, and email templates.
Staff manage operations
Assign, renew, return, run auto-assign and reports — all within their role permissions.
Holders self-serve online
Holders rent, renew, reveal combinations, and get support in three languages.
Configuration & administration
Tune everything without touching code
General Settings
Branding, defaults, and org-wide preferences.
Rental Configuration
Terms, pricing tiers, tax, and combination rules.
Email Templates
Editable templates with merge tags for every event.
Web Pages
Manage Help and Terms pages shown to holders.
FAQ Management
Curate the questions holders see in the portal.
System Logs
Searchable activity and audit history.
Workspace & Integrations
Stripe/Razorpay-ready, scoped read-only API keys.
Built on a modern, secure stack
Postgres-backed, encrypted secrets, a scoped read-only API, and queued email — production-ready from day one.
FAQ
Questions, answered
LockerWise runs on a modern Postgres-backed stack and can be cloud-hosted or self-managed on your own infrastructure. Most organizations are up and running in days, not months.
Yes. The platform models buildings, wings, and floors with per-area occupancy caps, and supports campus-wide structure with uploadable facility maps — all from one console.
No. Pricing and tax are computed server-side regardless, so you can collect payment online via Stripe or Razorpay, or run rentals entirely payment-free.
The self-service portal is fully available in English, French, and Spanish, and each holder can switch their own language at any time.
Capability-based permissions, an immutable audit log with before/after snapshots, IP allow/block rules, configurable lockout, optional 2FA, and soft-delete recovery on every record.
Yes. Bulk Excel import brings in lockers, locks, and holders, and auto-assign can match whole cohorts to available lockers in a single deterministic batch — previewed before you commit.
Five roles span Administrator to Holder, governed by a live role matrix of 60+ granular permissions that you can edit at any time without a restart.
Ready to take control of your lockers?
See the admin app and holder portal in a 30-minute walkthrough built around your buildings and policies.